If they open a different document, AutoSave will not be affected by their choice in the other document.Ī user can set AutoSave to be off by default for all files opened in that specific application (Word, Excel, PowerPoint) on that device. The next time the same user opens the document, AutoSave will be off. This disables AutoSave for the current document for that user. This can be done by setting the file to open in Read-Only Recommended ( File > Info > Protect Document/ Workbook/ Presentation > Always Open in Read-Only) or by Sharing the file without allowing others to edit ( File > Share > People with the link can edit and uncheck the Allow Editing box).Ī user can turn AutoSave off for a file while it is open by clicking the AutoSave toggle. The owner of a file can set it to Always Open Read-Only to help prevent accidental edits. If a file is meant to be a dashboard or used by multiple people with sorts and filters, we recommend setting the Read-Only Recommended property on that file using File > Info > Protect Workbook > Always Open Read-Only, so viewers of the dashboard won't save their changes unless they explicitly choose to edit the file.įinalized or Published Files - Anyone who accidentally edits a finalized, published file with AutoSave on will save their changes to the file. Once a file has been finalized, we recommend setting the Read-Only Recommended property or Mark as Final property on the file, so accidental edits from viewers and readers of the file won't be saved.ĪutoSave can be configured the following ways: We recommend turning off AutoSave while doing the hypothetical analysis and then turning it back on once the user is ready to save again.ĭashboards and Viewing Files with Sorts/Filters in Excel - Anyone who sorts or filters a dashboard while AutoSave is on will affect the view of everyone else in the file. Performing "hypothetical" or "what-if" changes to a file - Anyone who opens a file and does some hypothetical analysis (such as forecasting the impact of market changes on the budget) with the desire to close the file without saving will have inadvertently saved all the changes to the file while AutoSave is on. If a user makes accidental changes, they should use the Version History feature to restore the original document. We recommend that everyone do the Save a Copy before making any changes and have even added a reminder in the product when this happens. Starting from an existing file, making edits and then doing a Save a Copy to a new file - Anyone who starts from a previous file (for example last quarter's earnings report), edits, and then does a Save a Copy to start this quarter's earnings report will cause the changes to be saved in both files if AutoSave is on.
#HOW TO TURN ON AUTOSAVE MICROSOFT WORD HOW TO#
For each of the scenarios, we have outlined what the scenario is, what may go wrong and a recommendation for how to resolve it.
Changing WorkflowsĪutoSave is helpful in most scenarios, but there a few cases where your users might need to change how they normally work and we want you to be prepared to help them. However, there will be higher network utilization as changes are uploaded as they are made instead of all at once when users make changes, which could impact people with limited bandwidth or high cost data usage, such as on a mobile hotspot.
0 kommentar(er)
